For busy IT executives, few things are as stressful as learning that their enterprise is about to undergo a Microsoft license audit. Increasingly popular, audits are Microsoft’s way of ensuring that your enterprise is complying with all licensing agreements. Unfortunately, dealing with a Microsoft software audit is more complicated than just filling out a few simple forms.
Most IT pros in the healthcare and government sectors are already burdened with a significant workload. That means that Microsoft software management concerns are often more than they can handle. Because an audit represents a financial and legal risk for your enterprise, though, it’s essential to address audit concerns immediately.
How can you do that? By hiring an outside contractor to assist with your Microsoft license audit. Here are five big reasons that hiring a third party prior to an audit makes perfect sense.
- A Contractor Understands the Ins and Outs of Microsoft Licensing
A big part of what makes a Microsoft license audit so stressful is that software agreements are complicated documents that can be difficult to decipher. Despite their tech knowledge and proficiencies, many IT experts don’t have much background dealing with software licensing. Outside contractors who focus on licensing negotiations, renewals and audits do have experience in this arena and are well situated to understand the ins and outs of even the most complicated license.
- A Contractor Can Determine the Scope of the Audit Ahead of Time
Auditors for Microsoft and other major software companies can be vague when it comes to making an audit request. Not knowing or misunderstanding the scope of an audit can cause serious legal and financial issues for any company. Outside contractors who regularly handle Microsoft audits are familiar with what auditors are looking for and know how to request further information about the scope of an audit. They can quickly identify what’s being asked of your institution so that you can comply without issue.
- An Outside Contractor Knows What the Auditors Look For
Few upper level executives and IT professionals have much experience with software audits. After all, they aren’t a major part of the job on a daily basis. That can make an audit very difficult for your internal staff to deal with. Enter third-party contractors, who dedicate a significant amount of their work time to handling internal audits. They know exactly what auditors look for and how to best prepare your enterprise for an upcoming audit.
- A Third-Party Can Craft a Strong Response for Your Enterprise
Responding to a request for a Microsoft software audit in a timely fashion is absolutely essential for audit success. When you partner with an outside contractor, you can rest assured that your response to the Microsoft request will be professional and firm. Remember that the right response sets the tenor for the audit itself.
- Outside Contractors Take the Stress off Internal IT Departments
Your IT professionals have enough on their plates as it is. Adding the stress of audit responsibilities will only detract from the important work they do for your enterprise on a daily basis. Hiring a third party reduces stress for your internal IT staff and lets them focus on what really matters to your enterprise.
Of course, choosing a contractor who regularly deals with Microsoft software management is essential. At Earth & Sky, Inc. we have a wealth of experience handling Microsoft license audits. If you’ve just been notified of an audit, call us today at (858) 914-4167 or fill out this quick form to find out how we can help.